10 Ways Microsoft 365 Premium Streamlines Data Security and Management

Ensuring your business has high-level oversight is essential to creating a secure environment for your employees and clients. Microsoft 365 Business Premium provides both: the tools you need to keep your business data safe, and a management platform to streamline security updates and policies. Learn more about how these advanced security and management features can improve safety at the device, end-user, company, and regulatory levels. 

Here Are 10 Ways Microsoft 365 Business Premium Can Help Your Business Achieve Optimal Security and Management Capabilities: 

Microsoft 365 Business Premium Security Features 

  1. Device and Application Management in the Microsoft Admin Center - These features include application management settings for Android and IOS devices, application protection settings for Windows 10 devices, and applications. This security feature also allows users to remove company data from devices and revert Windows 10 devices to their factory settings.

  2. Microsoft Defender for Office 365 - Business Premium includes Microsoft Defender for Office 365. Protections include "Safe Attachments" which scans email-based attachments, links, URLs. Defender also scans attachments in SharePoint, OneDrive, and Microsoft Teams to help identify and block existing files that could be considered malicious. Another feature is real-time phishing detection, to help your security operations team look into and respond to threats. You can create custom anti-phishing policies directly within the Microsoft 365 Defender portal.

  3. Anti-SPAM - SPAM is a vector for phishing attacks, social engineering, malware, viruses, and more. Protect your employees' email against both internal and external SPAM threats. Your IT team can set anti-SAPM policies in the Microsoft 365 Defender portal to monitor email traffic.

  4. Microsoft Intune - You have access to this cloud-based mobile device and application management solution. Intune helps users secure and monitor data access through app configuration policies, software update policies, and installation statuses. Intune allows users to manage multiple devices per person and the different platforms that run on each device, such as Windows 10, iOS/iPadOS, macOS, and Android.

  5. Conditional Access - This allows your business to thwart connections from unexpected sources - including networks, apps, locations, and users. You can also layer multi-factor authentication and require apps to use Intune app protection. 

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Microsoft 365 Security and Compliance Features 

  1. Data Loss Prevention - Microsoft 365 Business Premium uses data loss prevention (DLP) to track sensitive content, such as departmental bank accounts, corporate IP, and employee benefits. DLP uses organization-wide DLP policies to set rules around the treatment and lifecycle of sensitive content. These policies protect an organization against the loss of sensitive information. There are over 40 ready-to-use templates in Microsoft 365 Business Premium for common regulatory policies. Some of which include Gramm-Leach-Blilet Act (GLBA), United States Personally Identifiable Information, (U.S. PII), and General Data Protection Regulation (GDPR). Sensitivity labels can encrypt or watermark documents outside of your organization.

  2. Exchange Online Archiving - Keeping emails for a number of years for legal reasons is common among organizations. After a data breach, you may need to recover data or deleted items. Microsoft 365 compliance portal enables you to allow users to have emails retained for a specified period of time. This includes archived mailboxes, in-place eDiscovery, in-place and litigation holds deleted item recovery, and retention policies.

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Increased Threat Protection 

  1. Protection Against Ransomware - Ransom attacks often spread through corrupted files/links, locking computers until a ransom is met. With Microsoft 365 Business Premium, you can set rules that warn against opening attachments, raising employee awareness about ransomware attacks. The Defender portal includes anti-malware policies that you can set up or edit as needed.

  2. Microsoft Defender Antivirus - With Microsoft 365 Business Premium you can see detected and monitored threats in the Microsoft 365 Admin Center. From there, your team can determine if any devices need updated antivirus protection. Microsoft Defender Antivirus is available for Windows and Android and Microsoft Defender Endpoint is available for iPhone, Mac, and Linux.

  3. Stop Auto-Forwarding for Email - One of the more common hacking techniques is to set up auto-forwarding for a compromised account, which can be used to pull confidential information from third-party accounts. You can create a rule in Microsoft 365 Business Premium that allows you to block and reject certain messages to prevent such an attack. 

To learn more about how Microsoft 365 Business Premium can help your business set up a free IT consultation contact us at iCorps

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