Importance of Email Security: 6 Reasons for Email Encryption
These days all types of business communications are done via emails. There are so many advantages associated with e-mail communication such as mobility, reliability and economy. Employees who are on the move may require contract information when they are going to meet their potential clients. They might even require latest sales reports as well as figures to show to their seniors. It is very important that the email data stays confidential otherwise it can cause serious damage to the company. Data exposure via email communication has now turned into a problem of greater magnitude. A single wrong-click can expose top secret company information, make known private financial statements, and expose sensitive negotiations. Owing to such reasons it has become extremely vital to go in for email encryption.
Top 6 reasons why you should go in for email encryption:
1. Avoid business risks
These days there is so much at stake, so no wants to send unencrypted emails. Without encryption any stranger can have access to the information which is contained in your mail. Your competitors can use such information against you. Therefore to avoid business as well as other kinds of risks it is advisable that you should go in for email encryption.
2. Protection of confidential information
Email encryption protects confidential information such as your credit card number, banking account number, social security number etc. In case your mail is not encrypted some wrong elements can make use of your personal information for their ulterior motives. Can you imagine that the messages which you sent can be read or even altered in transit? Even the username as well as password which you type can be stolen without much difficulty. So to avoid leakage on such vital information email encryption is important.
3. To nullify message replay possibilities
You already know that the message you sent can be modified, but then there is one more thing which is possible with the massages you send. Messages can be saved, altered, and then re-sent later on. One can get an authentic message first, and then receive fake messages which appear to be official later on. The recipient cannot tell whether the email message which has been sent to him is altered. In case the message was just deleted they will not even know that it had ever been sent.
4. Avoidance of Identity Theft
If any person gets hold of your username as well as password which you use to get to your email servers, he or she can read the emails which you send and also send false email messages on your behalf. This is referred to as identity theft and can be avoided if you go in for email encryption.
5. Repudiation of messages sent
Owing to the fact that it is easy to forge regular email messages, you can never really prove that a so and so person has sent you a particular message. This connotes that even if a person actually sent you a particular message, he can deny sending it. This has serious implications as regards to making use of email for the purpose of contracts, electronic commerce, business communications, etc
6. Unprotected Backups
The messages which you send are stored on SMTP (Simple Mail Transfer Protocol) Servers - outgoing mail servers. The backups of server disks encompass text copies of your messages. These backups can be present for years. So anyone who has access to the backup files can read your messages and use the information to your disadvantage even while you are thinking that you have deleted the message.