Importance of Email Security (6 Benefits of Email Encryption)
These days all types of business communications are done via emails. Employees can't sacrifice the mobility, reliability, and economy of their inboxes. From contract information to the latest sales reports, it's imperative that existing email data remains confidential when sending and receiving emails. A single wrong-click can cause a data breach by exposing top-secret company information, making known private financial statements, and exposing sensitive negotiations. That's why email encryption should be a cornerstone of your business' security plan. Here are 6 benefits you can expect from email encryption:
Here Are Our Top 6 Benefits of Email Encryption:
1. Avoid Business Risks
These days there is so much at stake due to a variety of email threats, so no one wants to send unencrypted emails. Without encryption, any stranger can have access to the information which is contained in your mail. Your competitors can use such information against you. Therefore to avoid business, as well as other kinds of risks, it is advisable that you encrypt your email to help protect sensitive data.
2. Protect Confidential Information
Email encryption protects confidential information such as your credit card number, banking account number, social security number, etc. In case your mail is not encrypted some wrong elements can make use of your personal information for their ulterior motives. Can you imagine that the messages which you sent can be read or even altered in transit? Even the username as well as password which you type can be stolen without much difficulty. So to avoid leakage of such vital information, email encryption is important.
3. Nullify Message Replay Possibilities
You already know that the message you sent can be modified, but then there is one more thing that is possible with the messages you send. Messages can be saved, altered, and then re-sent later on. One can get an authentic message first, and then receive fake messages which appear to be official later on. The recipient cannot tell whether the email message which has been sent to him is altered. In case the message was just deleted they will not even know that it had ever been sent.
4. Avoid Identity Theft
If any person gets hold of your username as well as password which you use to get to your email servers, he or she can read the emails which you send and also send false email messages on your behalf. This is referred to as identity theft and can be avoided if you go in for email encryption.
5. Repudiate Sent Messages
Owing to the fact that it is easy to forge regular email messages, you can never really prove that a so and so person has sent you a particular message. This connotes that even if a person actually sent you a particular message, he can deny sending it. This has serious implications as regards to making use of email for the purpose of contracts, electronic commerce, business communications, etc
6. Unprotected Backups
The messages which you send are stored on SMTP (Simple Mail Transfer Protocol) Servers - outgoing mail servers. The backups of server disks encompass text copies of your messages. These backups can be present for years. So anyone who has access to the backup files can read your messages and use the information to your disadvantage even while you are thinking that you have deleted the message.
For additional insight on the benefits of email encryption, as well as other IT consulting solutions, contact an iCorps expert today for a free consultation!