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At a recent Congressional Hearing, the Chief Information Officer of the United States Department of Homeland Security testified that migrating key data and systems to a cloud-computing platform might save the department as much 10% of its information technology costs.  This cost saving level is significant and represents a way to free up needed resources so they will become available for other pressing needs, a situation that parallels the financial needs of business enterprises as well.

School districts and other public entities as well as many business enterprises are required by law to maintain an archive of the electronic communications that take place on their networks.  This includes instant messaging communications as well as email.  The requirement to do this came into effect in 2006 with the adoption of Rule 26 of the Federal Regulations on Civil Procedures, or FRCP.  

It is not enough in today's business environment to comply with all of the governmental mandates that apply to your industry.  A business enterprise must also be able to demonstrate without question that it has done so.  Since it is difficult to pass an audit without sufficient proof of compliance, enterprises are left searching for IT solutions that will help them streamline the processes required by mandate as well as automate the creation of necessary documentation regarding compliance.