Contracts are the backbone of any investment firm—binding agreements that must be accurate, compliant, and processed efficiently. But for one Boston-based firm with 50 employees, managing contracts had become a slow, tedious, and error-prone process.
Even after adopting Microsoft Copilot for Microsoft 365, they found themselves barely scratching the surface of what AI could do. They were stuck using basic features in Word, Excel, and PowerPoint while still relying on outdated manual workflows for contract creation and compliance.
They needed more than just new technology; they needed a smarter way of working. That’s where iCorps Technologies came in.
A Broken Contract Workflow
Before working with iCorps, this investment firm faced major contract management challenges:
- Manual Data Entry: Employees were manually collecting and reviewing contract details, resulting in frequent errors and delays.
- Inconsistent Compliance Checks: Regulatory requirements were often overlooked or inconsistently applied, increasing risk.
- Slow Turnaround Times: Drafting contracts took 4 to 6 hours, creating approval and onboarding bottlenecks.
- High Operational Costs: Valuable employee time was spent on low-value, repetitive administrative tasks.
- Regulatory Exposure: Gaps in processes left the firm vulnerable to compliance violations and penalties.
They knew they needed a modern, AI-driven approach to streamline contract management and free up valuable employee time.
The iCorps Solution: Smarter Contract Management with Microsoft AI
With decades of experience helping businesses maximize their IT investments, iCorps stepped in to turn technology into a true productivity tool.
By integrating Microsoft Copilot, Copilot Studio, SharePoint, and Compliance Center into their Microsoft 365 E5 environment, iCorps transformed their contract workflow from slow and manual to fast and automated.
Here’s how it worked:
- Microsoft Copilot for Microsoft 365: Enabled AI-powered contract drafting, editing, and collaboration within familiar tools like Word, Outlook, and Teams.
- Copilot Studio: Deployed a custom AI bot that:
- Drafts and reviews contracts within minutes.
- Flags missing or inconsistent data using historical benchmarks.
- Recommend optimized clauses in accordance with financial industry standards.
- SharePoint Integration: Provided secure, centralized contract storage with automated version control and access management.
- Microsoft Compliance Center: Enhanced governance and ensured all contracts aligned with SEC, FINRA, and other regulatory requirements.
Real Results: Saving Time, Cutting Costs, and Boosting Compliance
The impact was immediate. Within one month, the firm saw transformational results:
- Time Savings -
- Contract processing time dropped from 4–6 hours to just 15–30 minutes.
- Employees could approve contracts the same day, speeding up client onboarding.
- Freed up 80 hours weekly, equivalent to 2 full-time employees' monthly workload.
- Financial Impact -
- $200,000+ saved annually in labor costs.
- Reduced error rates led to less rework and faster processing.
- Lowered compliance risks, preventing potential fines and penalties.
- Operational Benefits -
- Error-free contracts through AI-driven cross-referencing.
- Scaled contract processing without adding new headcount.
- Strengthened data security and regulatory compliance with Microsoft Compliance Center.
Beyond Contracts: A Smarter Future with AI
The success of this AI-powered contract solution inspired the firm to take compliance automation even further by:
- Identifying risk patterns in contract responses.
- Proactively flagging regulatory risks before issues arise.
- Automating compliance reporting, reducing manual workload for legal teams.
They didn’t just fix contract management—they built a foundation for smarter business operations.
Why Microsoft? Why iCorps?
With iCorps Technologies, this firm didn’t just adopt AI—they made AI work for them.
By leveraging Microsoft 365 E5, Copilot, Copilot Studio, SharePoint, and Compliance Center, they:
- Automated contract creation, cutting time from hours to minutes.
- Strengthened compliance, reducing risks in an industry with strict regulations.
- Saved hundreds of thousands of dollars while scaling for growth.
This is more than just AI and automation—it’s a real-world example of how the right IT strategy can transform business operations.
Ready to Modernize Your Business?
If your company is struggling with manual workflows, compliance headaches, or time-consuming processes, it’s time to explore what’s possible with the right IT partner.
At iCorps, we don’t just implement technology—we make it work for your business. Let’s talk about how we can help your firm unlock efficiency, reduce risk, and scale for the future. Schedule time with an expert at iCorps to learn how we can help you.