Business enterprises typically produce and consume large amounts of unstructured data. By some estimates, more than half of all information stored in a business environment is of the unstructured variety, meaning that it adheres to no overall plan of organization. Such information is scattered across a wide variety of hardware including laptops, desktops, mobile devices, servers, and network storage locations. In addition, the data may be stored in dozens or even hundreds of different kinds of formats. All of these circumstances combine to make data management simultaneously a pressing need but also one that can be challenging to meet, particularly in small and medium-sized enterprises, which may not have sufficient IT solutions experts on their permanent staff.
A managed programs model, therefore, is an ideal structure for enterprises to adopt in order to meet their data management needs. In a managed programs approach, skilled IT services personnel visit the enterprise site or sites on a regular, scheduled basis to provided needed IT support. Such personnel can install and manage systems and programs that will enable enterprises to quickly find the files needed, no matter where on the network they may be located. This facility is possible once a proper data management is in place and enterprise files have been optimized for both storage and search functions.
The gains in efficiency present when data management is in place can lead to cost savings for an enterprise because much less personnel time is spent creating duplicate work when needed files cannot be located or retrieved and also because staff spend less overall time searching for the resources needed to perform their daily and weekly tasks.