Employees who spend a great part of their work schedule away from the office present a unique challenge to the integrity of the data they use in the field. Such information may be lost or compromised because in many cases, it exists solely on the hard drive of a single user's computer. If that drive should crash, the data might be unrecoverable. An even more alarming scenario is if the laptop itself is mislaid or stolen. In these cases, not only will the data be lost, but also it might end up being misused, particularly if the records contain any personal financial information related to employees or customers of the business.
Although businesses can direct employees to make regular local backups, they are still at risk because external hard drives may well be stored in the same laptop bag as the computer itself, making both items vulnerable to theft.
A better solution is for employees who rarely check in with the home office to use IT solutions that include cloud backups. To choose from the various cloud backup services available, it is preferable to contract with an IT consulting firm and receive expert guidance as well as assistance with setting up the necessary protocols to make cloud backup possible.
With a properly organized cloud backup system in place, not only is data far more secure, but management can more easily assure itself that this is so. Access to the cloud backup can be granted to personnel at the home office who can make sure that backups are created on schedule so that duplicate records of essential information always exist.